Payroll for essential people
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GDPR

GDPR

In May 2018 the new GDPR became law in the UK. These new regulations focus on protecting personal data. It’s easy to think that organisations which only deal with other organisations (B2B) won’t be affected by the new regulations, but every employer is required to be compliant due to holding sensitive information about their employees.

A key area in GDPR compliancy is data communication. We utilise a secure file repository, Sharefile, to facilitate transfer of information between us and our clients. Not only does it mean that we are compliant, but if our clients also use the facility, they are compliant as well with regards to data communication.

GDPR Principles

Transparency - you must process personal data lawfully, fairly and in a transparent manner in relation to the data subject.

Limitation – Data must only be used for a legitimate purpose and only kept for as long as necessary to complete that purpose.

Relevancy – Data must be relevant to the purpose it is being used for. E.g. Mobile Number information is not required for payroll purposes and should therefore not be stored.

Accuracy – The data processor must take every reasonable step to ensure data is kept up to date or removed if inaccurate or incomplete.

Storage – Data must be deleted when it is no longer needed. There may be legal reasons why data may be kept.

Integrity and confidentiality – Data must be stored securely and access control procedures must be in place.

As an employer, your organisation is automatically classed as a ‘Data Controller’ with respect to employee data.  If you process your payrolls in-house you would also be a ‘Data Processor’.  If you decided to outsource your payroll processing, the payroll bureau would be the ‘Data Processor’ for employee payroll data.  

Client Feedback

“We can focus on providing accountancy services to our clients knowing that payroll is covered”

DE, Accountant

“In 2014 we outsourced our payroll to Essential Payroll and our experience has been excellent. We run a very demanding payroll with over 600 employees in an industry that has a high turnover of staff. Essential Payroll manage this brilliantly. They go above and beyond to meet our deadlines and liaise with us regularly. Essential Payroll offer a friendly, helpful and informative service that we would thoroughly recommend.”

Commercial Cleaning Company, Hampshire (615 employees)

“We have been working with Essential Payroll for years now, and couldn’t be more satisfied with the services they provide. Very efficient, professional and proactive company. We could not recommend them enough.”

Care Home Group, Dorset (500 employees)

“Essential Payroll has been our payroll office for over 4 years. Everyone that I have dealt with at Essential Payroll has been extremely professional and helpful in dealing with our payrolls. They offer immediate assistance and provide answers to questions we may have. They offer great processing service with payroll being calculated accurately, paid on time and all government forms submitted in timely manner.”

Bar/Restaurant Group, Dorset (75 employees)

“Dorset Commercial Cleaning have worked with Essential Payroll since we started the business three years ago. I can honestly say I wouldn’t know how we’d live without them. Their expertise and guidance was fundamental to us setting up an efficient and swift payroll system and their flexibility and helpful attitude over the last three years has allowed us to concentrate on delivering outstanding service to our clients safe in the knowledge that payroll is happening perfectly."

James Lattimer, Dorset Commercial Cleaning

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